Business Manager

2022-23 Front Office Position Description
River Grove: A Marine Area Community School

To Apply: Please complete the online application.

River Grove will utilize the natural resources, history, arts, and civic stewardship of the community to create and sustain a student-centered, teacher-designed, and community-supported learning environment.

River Grove is a public charter school serving students in grades K-6, located in the beautiful Wilder Forest. Our incredible campus setting, on 73 acres of wooded and lake property, is utilized daily to provide a unique learning program that emphasizes the outdoors and place-based learning. Project-based learning is incorporated in each classroom.

The Business Manager will provide assistance to the School Director and Executive Director of Student Services with managing and coordinating financial and human resources materials.This includes managing incoming and outgoing accounts payable, staff timesheets, supplies, new staff onboarding, contracts, support with facilities and other support as needed. This position serves as a primary finance and HR representative for the district leaders to ensure that support is of the highest professional quality and consistent with River Grove’s standards.

SALARY: $50,000

·       Minimum degree of Associates or higher
·       Prefer a degree in Finance or Human Resources, but not required
·       Experience in Charter School finance or school HR, but not required
·       Interest in student education
·       English language proficiency, both spoken and written

1) Accounts Payable
a. Track and manage invoices
b. Correspond with TAG (Finance Company) on invoices
c. Check proof
d. Code and support sped invoices to TAG
e. Follow up with vendors when there are issues with billing
f. Organize and manage spreadsheets of all regular vendors and their corresponding due date.
g. Monitor and maintain SpEd budgets
h. Assists School Director and Executive Director of Student Services with all aspects of school finance

2) Timesheets
a. Send reminders to hourly staff to submit timesheets
b. Review timesheets for accuracy
c. Track staff hours (spreadsheet)
d. Correspondence with TAG twice per month (staff timesheets)
e. Maintain PTO for hourly employees
f. Monitor TAG payroll quarterly to ensure wage/salary is correct for all employees.
g. Must be detailed oriented and a self starter

3) Supplies
a. Researches and advises on purchase requests
b. Organize and maintaining special education inventory
c. Assist with decommissioning obsolete SpEd materials
d. Order dumpsters and porta-potties.

4) Reconcile Credit Card
a. Gather receipts from whomever used the card.
b. Enter credit card charges on spreadsheet.
c. Send spreadsheet and receipts to TAG monthly.
d. Complete monthly.

5) New Hire Paperwork
a. Give new hire paperwork to employee.
b. Send all paperwork to TAG.
c. Keep file of I-9s.
d. Issue offer letters if School Director doesn’t.
e. Someone else does the actual background check.
f. Answer employee questions about tax forms, direct deposit, problems with checks, errors.
g. Maintain staff handbook.

6) Contracts
a. Each year, write up language on new contracts with contact days, PTO days, etc for all employees.
b. Type up contracts, distribute, collect when signed, file.
c. Update TAG’s system on new staff with correct rate.
d. Manage and organize consultant contracts for special education.
e. Maintain, update and distribute consultant handbook.

7) Keys
a. Make copies, issue sets to staff.
b. Create and maintain a storage system for all keys accumulated.
c. Create and maintain system to track staff keys issued.
d. Create a future process for doors re-keyed to ensure safety.
e. Contact and support the locksmith.
f. Anything to do with the fob-activated door system, contact SCSI (company that monitors fob-activated doors) including getting quotes for the system and having it installed.
g. Enter new employees in the system and issue fobs.
h. Deactivate employees as needed at the end of the year or when employees leave.
i. Set up hourly parameters for each employee.

8) Deposits
a. Make bank deposits.
b. Categorize checks when depositing so code correctly.
c. Manages grant applications.

9) Facilities
a. During winter, coordinate snow removal and salt application if needed.
b. Submit all work orders to Wilder for anything on campus that needs to be fixed.
c. Receive and organize staff facility requests.

10) Miscellaneous
a. Get and process mail.
b. Contact person for TAG for anything regarding payroll, accounts payable, new hires, contracts, etc.
c. Back up when anyone in the office is gone.
d. Demonstrated ability to build trusting relationships and establish strong credibility with colleagues, outside agencies and parents
e. Help monitor the department’s culture so that it supports the attainment of the district’s goals and promotes employee satisfaction.
f. Strong interpersonal skills
g. Comfort utilizing technology for communications, such as webcasts, video, email, Google and etc.
h. Proficient with Microsoft Office suite and Google Suite
i. Ability to manage multiple projects and timelines in a fast-paced environment
j. A quick learner and a desire to become a subject matter expert on multiple topics
k. Self-starter with a great work ethic, ability to work independently and as part of a team
l. Demonstrate exceptional organization and time management skills that are detailed oriented
m. Critical thinking, logic, and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
n. Self-motivated, high energy, creative and innovative thinker
o. Perform special projects as requested

·       Work in the outdoors: River Grove staff and students frequently spend the majority of their days in our outdoor setting (weather permitting), enjoying our amazing campus.
·       Professional development: River Grove provides professional development and training for staff depending on needs and interest, but always including best practice in building a safe and inviting climate for learning.
·       Career track and advancement: Many opportunities are available to River Grove staff, depending on their interests, efforts, and expertise.
Be a part of something new! River Grove is just five years old and still forming new traditions and experiences for its staff and students.

This position requires vocal communication, hearing, climbing, balancing, stooping, kneeling, reaching, standing, walking, sitting, pushing, pulling, use of hands to grasp and feel, and vision abilities including close, distance, and adjusting focus. Lifting/moving required frequently up to 25 pounds and occasionally up to 40 pounds or more. Work occasionally requires exposure to bloodborne pathogens and is generally in a moderately noisy location. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To Apply: Please complete the online application.

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